One invoice,
across every property.
Multiple properties. Multiple folios. One consolidated invoice.
When a company account, a contractor crew or a long-stay project team stays across multiple hotels in a month, it receives a stack of separate invoices. SwiftInvoicePro reads the folio data and compiles one finished, tax-compliant invoice per account per billing period — each property’s own tax lines and currency preserved, settled amounts excluded, every line traceable back to the originating charge.
Certified Mews Connector API partner (read scopes only). Oracle Opera / OHIP ingestion is built and tested end to end, and is now open to a small number of early-adopter properties through a free, read-only 30-day shadow pilot. Prefer not to share data? See a pre-compiled sample invoice — no upload needed.
Send us one folio set — we send the finished invoice back
One corporate account, one month, across however many properties it touched. Paste the lines below or just leave your email and send them by reply. We compile them into a single tax-compliant corporate invoice and send it back within two working days. No system access, no credentials, no contract and nothing to sign — remove guest names before you send; we only need property, date, description, amount and currency.
Compliance & Privacy Tip: If internal data sharing policies are causing any hesitation, feel free to use a dummy corporate account name and completely randomize the financial figures. As long as the raw property countries, item descriptions, and currencies are left intact, the compiler engine will still demonstrate the exact consolidated tax layout your estate receives.
Compliance & Evaluation Risk Shield
A short, plain-English evaluation NDA with our details pre-filled under Apex Flow Technology Ltd. Review it under your own approval process; once both sides have signed, folio exports can be shared under it. Return your signed copy and we countersign within 24 hours.
Stateless Integrity
Invoices are compiled in short-lived server processes. A folio you send is kept only until we return your finished invoice, then deleted — and automatically removed after 30 days at the latest. As the Mutual NDA requires, please cross out, mask or black out guest names, room numbers, card details and corporate client identity strings before uploading. Our engine reads tax rows, service charges and incidentals, and multi-currency lines to map systemic leakage profiles.
See how your invoice compiles instantly
Roll a random messy folio — two properties, two currencies, mixed taxes, guest names masked. One click turns it into one company invoice.
1# PROPERTY UK-01 Harbourside Hotel, Manchester CCY=GBP2GUEST ██████████ (masked)32026-10-02 ROOM Accommodation, 1 night 162.00 GBP incl.42026-10-02 VAT UK VAT 20% (inclusive) 27.00 GBP52026-10-02 F&B Breakfast, 1 cover 24.00 GBP incl.62026-10-02 VAT UK VAT 20% (inclusive) 4.00 GBP72026-10-02 LATE Late checkout 45.00 GBP incl.82026-10-02 VAT UK VAT 20% (inclusive) 7.50 GBP910# PROPERTY BE-02 Graslei Suites, Ghent CCY=EUR11GUEST ██████████ (masked)122026-10-03 ROOM Accommodation, 1 night 201.00 EUR net132026-10-03 VAT BE VAT 6% 12.06 EUR142026-10-03 F&B Restaurant dinner 84.00 EUR net152026-10-03 VAT BE VAT 12% 10.08 EUR162026-10-03 BAR Bar (alcoholic drinks) 22.00 EUR net172026-10-03 VAT BE VAT 21% 4.62 EUR182026-10-03 TAX City tax 4.24 x1 nts 4.24 EUR192026-10-03 PAY Guest card (settled) -38.00 EUR excl.
Press “Compile Invoice” to build the invoice.
The Reality of Multi-Property Accounts
Today
- Multiple separate property invoices for one account
- Manual spreadsheet calculations to reconcile them
- Chasing amounts already settled by the guest
- Internal procurement friction before anything gets paid
With SwiftInvoicePro
- One clean corporate statement per account per period
- Automated multi-jurisdiction tax tracking, with each property's own tax lines kept
- Every line traceable back to the source PMS charge
The cost of manual corporate invoicing
Third-party industry benchmarks, not SwiftInvoicePro results. Our own savings figures stay modelled until a pilot measures them.
Manual data vulnerability
39% of manually processed invoices contain at least one error.
Source: Institute of Finance & Management (IOFM)
Read-only extraction from the PMS. No manual re-keying of folio lines into the invoice.
Manual processing cost
$12–$18 fully loaded cost to process one invoice by hand; roughly 50% data entry, 28% exception handling, 15% error rework.
Source: IOFM, via industry sources
Folio lines are compiled automatically from the PMS, removing the data-entry share of that cost.
Correction costs
$53 average cost to track down and fix a single invoicing error.
Source: IOFM
Every consolidated line traces back to its originating PMS charge, so disputes are checked against source, not spreadsheets.
Late payment from admin friction
36% of UK businesses attribute late payments to administrative errors; 31% to invoice disputes.
Source: UK Government late payments research
One consolidated, line-traceable statement per account per period, compiled from data the PMS already holds.
Multi-jurisdiction tax tracking
Month-end pressure from system discrepancies and multi-property tax handling.
Source: IJAMESS hotel accounting study; TRG International
Each property's own tax lines and country are preserved and labelled. No cross-border tax collapsing.
Compliance & Evaluation Risk Shield
Read-Only PMS Scope
During a pilot we only read folio and reservation data. Nothing is written back to your PMS, and we never request card or payment details. Your PMS administrator issues the access and can revoke it at any time.
Stateless Integrity
Invoices are compiled in short-lived server processes. A sample folio you send is kept only until we return your finished invoice, then deleted, and it is automatically removed after 30 days at the latest. You can ask for deletion at any time.
The 3-Minute Mutual NDA
One page, plain English, about 3 minutes to read. Review it under your own approval process. Once both sides have signed, you can share masked test data, and we countersign within 24 hours.
Send Us One Folio Set
One account, one month, any number of properties. We send back the finished corporate invoice.
Bypass Corporate Procurement Delays
Access our standard, read-only evaluation Mutual Non-Disclosure Agreement. Our details are pre-filled under Apex Flow Technology Ltd; your finance or systems director can execute locally in about 3 minutes, so real folio exports can be shared under a signed confidentiality agreement. Return the signed copy and we countersign within 24 hours.
Up to £2.00 for full-service estates.
Billed monthly in arrears on live rooms. Evaluation period is free and read-only.
- No setup fees
- No per-invoice charges
- No minimum volumes
- No exclusivity clauses
- 92,110
- completed business events in five minutes
- 0.00%
- failures across 276,330 requests
- 39 / 170 ms
- ledger write, median and p99
- 319 ms
- webhook to finished invoice, p99
Sustained production load test. Replay is idempotent — a retried event is a no-op, never a second invoice against a corporate account. Any recovery or time-saving figures elsewhere on this site are modelled and stay labelled that way until a live property measures them.
Extended-Stay & Infrastructure Crew Reconciliation
“Corporate” covers more than business travellers. These are the four billing problems we compile into one finished invoice.
Extended Stay & Crew Bookings
Multi-week crews, contractors and project relocations. Stays cross month-end, and in many US states occupancy tax stops after 30 consecutive nights — the invoice reflects both.
Multi-Property Project Teams
One invoice for a client whose teams are spread across separate franchised properties, with each property's own tax lines kept intact.
Global Corporate Accounts
Multi-currency, split-night folios brought into one statement for central accounts receivable, with the exchange rate shown.
Post-Departure Incidentals
Late charges posted after checkout are picked up and added to the right invoice instead of being missed or chased by hand.
What it actually is
An overlay above the PMS, not a replacement for it. The shape of the integration matters more than the pitch.
Read-only
No write-back to the PMS, no posting to a guest or company bill, no card data requested at any point.
Nothing on property
No agent, no middleware box, no schema change. Connection is by token issued from within the PMS.
Revocable in one click
A property revokes its token and all access ends immediately and permanently. Nothing is left behind.
Multi-jurisdiction
Each property's own tax lines and currency are preserved in the single invoice rather than flattened. Middle East and other regional tax rules configured on request.
Traceable line by line
Every compiled line maps back to the originating order items, bills and payments. Verification is reconciliation, not trust.
PMS-neutral
Mews Connector API certified; Opera / OHIP built and open to early-adopter pilots; a mixed estate works.
Today, and with us
- Six property invoices for one company account, one month.
- Charges pulled per property by hand, at period end.
- Each jurisdiction’s tax worked out again in a spreadsheet.
- Settled amounts chased out manually; queries land on finance.
- One finished invoice per company account per period.
- Per-property tax lines preserved and labelled, not flattened.
- Currencies squared, with the rate shown.
- Settled amounts excluded; every line traceable to source.
A fair question, and the honest answer is that we do not replace it. Mews Accounts Receivable, and the equivalent in Opera and other systems, does the money side well: issuing an invoice, chasing it, collecting the payment and reconciling it against the open balance. If a hotel is not doing that today, they should be.
The difference is scope. PMS accounts receivable is per property. We are per company.
- A corporate account that stayed at six of your hotels in a month receives six invoices from a PMS ledger — one per property, each with its own numbering and its own ledger. We compile one invoice for that company account covering all six.
- Where those properties sit in different tax regimes or trade in different currencies, each property’s own tax lines are preserved and labelled on the single invoice rather than flattened into one total.
- An estate rarely runs one PMS end to end. We are PMS-neutral, so a mixed Mews, Opera and legacy estate still produces one consolidated corporate invoice.
- We are read-only. Nothing is written back, no bill is posted, no ledger is altered, and revoking the token ends access immediately and permanently. Whatever the PMS already does keeps doing it.
- Every compiled line traces back to the originating order items, bills and payments, so checking our output against the PMS is reconciliation rather than trust.
Put simply: if a hotel operates one property, the PMS ledger is probably enough. The moment one negotiated company account spans several properties, brands, tax regimes or systems, the consolidated invoice is still being assembled by hand — and that is the only job we do.
Check it yourself
Nothing here needs an account, a token or a conversation with us first.
Live compiler
Paste or type folio lines and watch the invoice build.
OpenFinished invoice
A compiled corporate invoice with tax lines applied.
OpenLive status
Real-time system checks and measured response times.
OpenTrust pack
Security architecture, CAIQ, DPA and the pentest scope.
OpenSend one folio set
One corporate account, one month, guest names removed. We compile it and send the finished invoice back within two working days. No contract, no IT time, no token.
Apex Flow Technology Ltd · Company No. 17347345 · Registered in England & Wales